Riftmark: Revenue recovery consulting for AEC firms.
For architecture, engineering and MEP firms with proposals already out. We find the revenue that’s gone quiet, show you what’s at risk, and put a weekly rhythm around getting it back.
30 minutes · Video call · Nothing to install
The short version
Watch the film.
Thirty seconds on why good proposals go quiet, and what Riftmark does about it.
The problem
Your pipeline isn’t empty. It’s quiet.
Good proposals rarely get rejected. They go quiet. The client says they’re reviewing it, then a deadline lands, then another, and nobody owns the next step.
Largest open proposal
- In proposal fees
- $120,000
- With no follow-up
- About 65 days
Follow-up runs on memory.
The person who holds the relationship is also running three projects. When the week gets busy, the proposal waits.
Records go stale.
Close dates slip and next steps never get written down. The pipeline report stops matching what’s actually live.
Nobody sees the total.
Each quiet proposal looks small on its own. No one adds up what’s at risk, so no one acts on it.
What changes
We recover what’s already been sent.
Four moves, every week, on every proposal that matters. You keep the relationships. We do the finding and the preparing.
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Find
Every open proposal, its fee, and how long it’s been quiet. The biggest risks go to the top.
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Context
What was quoted, what was said, and what’s changed since. Gathered before anyone writes a word.
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Follow up
A drafted follow-up for each priority, in your firm’s voice. Your people send it from their own inbox.
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Reconnect
A reply, a new date, or a clear answer. Every proposal leaves the week with a next step.
Case study
One MEP firm. $71,000 recovered in one month.
An MEP engineering firm in Southern California tracked its proposals in a CRM. Follow-up depended on someone remembering to do it, and remembering to update the record after.
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$71,000
recovered: 8 proposals won after a Riftmark follow-up ($55,500 in September, $15,500 in October)
to
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$110,500
in new proposals the firm was asked to write since follow-ups restarted
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$416,500
still open across 25 proposals, every one with someone working it
What we found first
The starting point, before follow-up restarted.
$868,300 in proposal fees on file, across 41 proposals.
34 of 35 open proposals were past their close date, totaling $638,600.
0 of 43 records had a next follow-up date. 21 had no last follow-up logged.
A $68,000 proposal had dropped out of the CRM export, with no follow-up date ever recorded.
What happened next
Once the quiet proposals had owners and next steps, fees started coming back.
Follow-up restarted on quiet proposals. Riftmark prepared each one; the firm sent them.
4 proposals won after a Riftmark follow-up: $55,500 recovered. Clients also asked for 3 new proposals.
Follow-up went out on the largest open proposal, $120,000, after about 65 days of silence.
A $4,000 proposal won.
Three more won: $7,000, $2,500 and $2,000. October recovered: $15,500.
A $60,000 new proposal requested, bringing new proposals since follow-up restarted to $110,500. $416,500 still open across 25 proposals; next dates Oct 22, Nov 2, Nov 5, and Dec 23 for the largest.
$71,000 recovered in one month, $110,500 in new proposals, and every open proposal being worked.
Source: Riftmark pilot records, Sep 14 to Oct 16, 2026. Recovered = proposals won after a Riftmark follow-up. Open and new-proposal amounts are proposal fees. The firm is anonymized.
Working together
Start with 30 minutes. Keep what works.
Three steps, and each one earns the next. No new software for your team, and no published packages to argue with.
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Step 130 min
Complimentary audit
A video call with the founder. We look at your open proposals with you: what’s out, what’s gone quiet, and what it’s worth.
- The proposals most at risk, named
- What we’d do first
- A straight answer on fit
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Step 230 days
30-day pilot
We build a baseline from your CRM export, restart follow-up on the biggest quiet proposals, and set up the weekly rhythm.
- Every open proposal, its fee and its age
- Follow-ups drafted for the most urgent
- A Friday report from week one
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Step 3Weekly
Weekly rhythm
The rhythm keeps running. Every sent proposal keeps a next step, and nothing drops out of the pipeline.
- A Monday priority list
- Reminders when follow-up is due
- A Friday results report
Not ready for a call? Get the case study: how one MEP firm recovered $71,000.
The weekly rhythm
Every week has the same shape.
Follow-up stops depending on memory. It runs on a schedule your team can see.
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Monday
Priority list
The proposals that need a touch this week, ranked by fee and by how long they’ve been quiet. Each one comes with a drafted follow-up.
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Tuesday to Thursday
Reminders
A nudge to the right person when a follow-up is due. They send it from their own inbox, in their own voice.
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Friday
Results report
What went out, who replied, which dates were set, and what’s still at risk. Checked against your CRM.
- Recovered since Sep 14
- $71,000
- Won in September
- $55,500 · 4 proposals
- Won in October
- $15,500 · 4 proposals
- New proposals requested
- $110,500
- Still open, being worked
- $416,500 · 25
- Next dates
- Oct 22 (4 follow-ups) · Nov 2 · Nov 5 · Dec 23
From the pilot at an MEP engineering firm in Southern California. Firm anonymized.
What stays yours
Your CRM. Your clients. Your call.
Riftmark works around the way your firm already sells. Nothing about your relationships changes hands.
Your CRM
We work from an export, or the access you choose. Nothing to migrate, nothing to replace.
Your relationships
Follow-ups go out from your people, under their names. Riftmark never writes to your clients.
Your judgment
Every draft is read by a person before it reaches you. You decide what goes out.
Your data
What we can see is agreed in writing before work starts, and access ends when the engagement does.
Who it’s for
Built for firms with proposals already out.
A good fit
- Architecture, engineering and MEP firms that send proposals every month
- Proposals tracked in a CRM or a spreadsheet, even an untidy one
- Principals who sell between projects, and know follow-up slips
- Firms that want the quiet fees handled, not another job added to the week
Not a fit
- New firms that need new leads more than they need to recover what’s already out
- Teams shopping for a new CRM
- Cold outreach, list buying or lead generation
- Design, construction or collections work
Questions
What principals ask first.
Straight answers, including the ones about price and guarantees.
What happens on the complimentary audit?
A 30-minute video call with David Chaidez, Riftmark’s founder. You walk through your open proposals, roughly or in detail, and we show you which ones have gone quiet and what they’re worth.
You leave knowing what’s most at risk and what we’d do first. If a pilot doesn’t make sense for your firm, we’ll say so on the call.
Is Riftmark software we have to adopt?
No. Riftmark is a consulting firm. We work from the CRM or spreadsheet you already use, and from your people’s own inboxes. Nothing to install, and nothing for your team to log into.
Do you need access to our CRM?
Not for the audit. For the pilot, an export of your open proposals is usually enough: fee, dates, owner and last activity. Any access beyond that is agreed in writing before work starts.
Who sends the follow-ups?
Your people do, from their own inboxes, under their own names. Riftmark prepares the drafts and the reminders. Nothing goes to your clients from us, and nothing sends itself.
Do we have to change our CRM?
No. You keep the CRM or spreadsheet you use now. We work from your records and hand the work back into them.
How much of our time does it take?
The point is to take work off your week, not add to it. Your time goes into reading the Monday list and sending the follow-ups you approve. The finding, the context and the drafting are ours.
What does the 30-day pilot include?
Week one is a baseline: every open proposal, its fee, and how long it’s been quiet. Then follow-up restarts on the biggest ones, the weekly rhythm starts, and at the end you see the results: replies, next dates, and what’s still at risk.
How do you report results?
Every Friday, against your own CRM: what went out, who replied, which follow-up dates were set, and which fees are still at risk. If something can’t be traced to the work, we don’t count it.
Can you guarantee results?
No. Replies, wins and revenue depend on things neither of us controls, like client budgets, schedules and competition. What we commit to is the work: quiet proposals get found, each one gets a next step, and you see what happened every week.
What does it cost?
It depends on your proposal volume and your team, so we don’t publish a price list. After the audit you get a written proposal for the pilot, with scope and price, before anything starts.
Which firms do you work with?
Established architecture, engineering and MEP firms in the United States. Riftmark is based in San Diego, California.
Next step
Find what’s quiet in your pipeline.
A complimentary 30-minute audit. We look at your open proposals with you and show you what’s at risk.